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Change Management Process: 8 Key Activities
The change control process is a fundamental part of project management that shouldn’t be overlooked. This is because changes could occur during any phase of a project life cycle. When they occur, they have to be managed appropriately to ensure that the project’s success isn't threatened. Modifications are useful for a project because they help to streamline the project and align it with the strategic goals of an organization. Evaluation ought to take place earlier than any important selections are made relating to the approval or rejection of a change. If this part is ignored, the organization is at risk because pointless adjustments might deliver losses to the whole project when it comes to losing resources, time wastage, and dropping money.
Subsequently, the change control process is intended to track changes made within the project lifecycle and ought to be completely explained and analyzed. Additionally, the process ensures that only the significant modifications go through the approval and implementation process. The process also helps to keep away from any undesirable protocols which will wreck the project such as misusing resources that may lead to disruption of the project.
The main goal of the change control process is to shield any unnecessary changes and all the important ones are recorded and don’t disrupt the project in any way, it ought to ensure that resources are used adequately. Beneath are the targets of the change management process:
To avoid any disruption caused by changes that can't be managed
To permit enough planning in order that adjustments are carried out successfully
To make sure that all adjustments made are documented and communicated.
To make certain the project stays within its scope and never mismanaged
To establish the principle reasons for the change and put a worth on it
To establish the doable risks that may occur due to the adjustments
To avoid negative effects brought about by the changes
To make certain that pointless changes don’t attain the implementation and approval stage
To make positive that each one adjustments made are reviewed and analyzed
The change control board, project team, and project manager have to establish the boundaries of the change management process. The scope is necessary because these are the main stakeholders that actively participate within the change control process. Thus, the change management process covers the next:
Assessing the changes made
Documenting the modifications made
Reviewing and approval of the analysis report
Documenting and recording the work executed and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed changes
Change evaluation and impact evaluation
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